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Forms & Information
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Accounts Payable
Title Format Date
Form-5 Payment Requests & Instructions
Attached List Spreadsheet   11/15/06
Business Meeting & Entertainment Expense Reimbursement Forms and Information   2/1/00
Memberships: Form & Information   6/1/00
Miscellaneous Form 5 - Forms and Instructions   1/11/01
Special Handling Fees for Payment Processing Services -Instructions and Form   6/1/07
Miscellaneous Disbursements Forms, Helpful Lists & Charts
Change Fund Policy and Application PDF Format 8/1/05
Changing the Capitalization Threshold for Equipment PDF Format 6/25/04
Declaration of Lost Check Form (Stop Payment Request) PDF Modifiable 10/16/03
Declaration of Missing Evidence Form PDF Modifiable 5/13/03
Department Mail Codes List PDF Format 10/7/03
Object Code Listing PDF Format 11/30/07
Payroll and Non-Payroll Deposit Authorization Form PDF Modifiable 4/8/04
Petty Cash Fund Policy and Application PDF Format 8/1/05
Petty Cash Reimbursement Request Form PDF Modifiable 11/1/02
Pre/Post-Payment Invoice Change/Correction Request Form PDF Modifiable 6/24/03
Request For Delivery Form PDF Modifiable 9/16/03
Wire / Draft Information & Authorization Form PDF Modifiable 11/10/03
Nonresident Alien Documentation & Guidance
Nonresident Alien and International Visitor Information - Glacier   3/19/08
Payment Processing at UCSB - Classes & Guidance
Instructions for Accessing ALLN01 for Check Queries and Information PDF Format 12/12/03
Payment Processing - Guidance PDF Format 11/14/03
Payment Processing - Selected Topics PDF Format 11/24/03
Sales/Use Tax & Audit Finding   10/12/01
Summary of Authorizations Required for Payment PDF Format 12/5/03
Vendor Information
Vendor Business Information Form (coming soon)   12/1/06
Vendor Guide   12/1/06
Vendor Payment Direct Deposit Authorization Form PDF Capable 12/1/06
Administration
Title Format Date
Administrative Responsibilities Handbook PDF Format 7/24/01
Annual Report of Finances and Philanthrophy   6/7/03
Computer Support
Title Format Date
PPS - Access Request Form PDF Modifiable 5/17/07
PPS - Employee Data Base (EDB) Instructions   5/2/03
PPS - Organizational Chart PDF Modifiable 12/3/07
PPS - Post Authorization Notification (PAN) Instructions   4/21/04
PPS - Printer Setup Instructions PDF Format 4/15/02
PPS - User's Guide PDF Format 11/4/05
PPS - Web Logon and Navigation Instructions   5/2/03
PPS - Web Logon Page   12/3/02
PYLV01 Request for Access through Com-Plete Service  
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Extramural Fund Management
Title Format Date
Classes
Cost Accounting Standards   8/18/97
Cost Sharing   8/21/97
Miscellaneous Forms & Lists
Award Closeout Process PDF Format 5/1/08
Budget Allocation and Change Form PDF Modifiable 7/14/04
Close Memo PDF Modifiable 4/2/07
Fund Number Block Assignment PDF Format 4/20/07
IDC Rate Agreement (2003-06-23) PDF Format 6/12/03
IDC Rate Agreement (2006-09-11) PDF Format 10/27/06
Incoming (Non-Student) Wire Notification Form   4/10/08
Miscellaneous Form 5 - Forms and Instructions   1/11/01
Object Code Listing PDF Format 5/6/03
Santa Barbara Disclosure Statement DS-2 PDF Format 10/26/06
Signature Authorization Form PDF Modifiable 4/13/08
Typical F&A Unallowable Object Codes PDF Format 4/5/05
UFIN 120-Non-Payroll Adjustment Expenditure Request PDF Modifiable 3/1/02
User Manuals
Changing the Capitalization Threshold for Equipment PDF Format 6/25/04
Departmental Costing Guidelines PDF Format 5/30/97
Personnel Activity Report (PAR)   8/21/97
Transfer of Expense User Manual PDF Format 3/28/05
Transfer of Funds/Transfer of Soft Funds Manual PDF Format 5/5/08
General Accounting
Title Format Date
Accounting Manual   12/11/03
Annual Report of Finances and Philanthrophy   6/7/03
Business and Finance Bulletins   12/11/03
Fiscal Closing Information (2007-08) PDF Format 5/12/08
GASB 35 Depreciation Reporting PDF Format 12/18/07
Incoming (Non-Student) Wire Notification Form   4/10/08
Intercampus Charge Form PDF Modifiable 5/29/03
Object Code Listing PDF Format 11/30/07
UFIN 120-Non-Payroll Adjustment Expenditure Request PDF Modifiable 3/1/02
Payroll
Title Format Date
Instructions for Changing Your Withholding Online PDF Format 8/10/07
Payroll and Non-Payroll Deposit Authorization Form PDF Modifiable 4/8/04
Benefits
Benefit Rate Table (Effective January 1, 2005) PDF Format 11/10/04
Benefit Rate Table (Effective January 1, 2006) PDF Format 1/2/06
Benefit Rate Table (Effective January 1, 2007) PDF Format 11/3/06
Benefit Rate Table (Effective January 1, 2008) PDF Format 6/9/08
Benefit Rate Table (Effective July 1, 2005) PDF Format 7/18/05
Benefit Rate Table (Effective July 1, 2006) PDF Format 7/26/06
Distribution of Payroll Expense
Mass transfer UPAY 774 PDF Format 3/17/08
Payroll Expenditure Single Transfer (UPAY 773) PDF Format 5/19/08
Tips & Information PDF Format 11/1/01
Frequently Asked Questions
General Payroll - FAQ  
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Payroll Personnel System (PPS)
Direct Deposit - Instructions for Changing Direct Deposit Notification PDF Format 10/26/06
Employment - Eligibility Verification (I-9) PDF Format
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Employment - New Employee I.D. Number Assignment PDF Modifiable 6/8/01
Employment - New Hire Cover Sheet PDF Modifiable 9/1/02
Employment - Online Earnings Statement - FAQ PDF Format 7/31/06
Employment - Out-of-State Income Tax Withholding (UPAY 830) PDF Format 11/24/03
Employment - PreTax Transportation Enrollment or Cancellation Form (Opt-Out) PDF Modifiable 3/20/05
Employment - Separation - 72 Hour Wage Rule - FAQ PDF Format 5/31/01
Employment - Separation - Department Separating Employee Checklist PDF Format 2/18/07
Employment - Separation - Separation Payment Form PDF Modifiable 5/8/07
Employment - State Oath of Allegiance, Patent Policy & Patent Acknowledgment (UPAY 585) PDF Format
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Leave Reporting - Financial Leave Reporting - FAQ PDF Modifiable 9/28/04
Leave Reporting - Prorate Leave Usage PDF Format 5/26/05
Leave Reporting - PYLV - Access Request through Com-Plete Service  
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Leave Reporting - PYLV - Instructions PDF Format 8/18/07
Leave Reporting - PYLV - Leave Reporting Help PDF Format 6/7/05
Time Reporting - Exempt vs. Nonexempt Status - FLSA and Overtime   11/18/05
Time Reporting - Online Time Reporting Payroll Calendar January - June 2008 PDF Format 12/19/07
Time Reporting - Online Time Reporting Payroll Calendar July - December 2007 PDF Format 5/15/07
Time Reporting - Online Time Reporting Payroll Calendar July - December 2008 PDF Format 6/27/08
Using PPS - Access Request Form PDF Format 5/17/07
Using PPS - Employee Database (EDB) Instructions   5/2/03
Using PPS - Hints and Reminders PDF Format 6/1/99
Using PPS - Post Authorization Notification (PAN) Enhancements PDF Modifiable 3/20/05
Using PPS - Post Authorization Notification (PAN) Instructions   5/2/03
Using PPS - PPS Organization Plan PDF Modifiable 12/3/07
Using PPS - Printer Setup Instructions PDF Format 4/15/02
Using PPS - User's Guide PDF Format 11/4/05
Using PPS - Web Logon and Basic Navigation Instructions   5/2/03
Using PPS - Web Logon Page   12/3/02
Travel
Title Format Date
Corporate Travel Card
Application PDF Modifiable 2/22/06
User's Guide   6/1/01
Foreign Visitors
Certification of Academic Activity Form PDF Format
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Declaration of Immigration Status by Non-U.S. Citizens PDF Format 3/4/08
Statement of Citizenship Form PDF Format
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Taxation of Nonresident Aliens Information   5/1/01
Policy & Procedures
UC Business and Finance Bulletin G-13 - Policy and Regulations Governing Moving and Relocation   1/1/01
UC Business and Finance Bulletin G-28 - Policy and Regulations Governing Travel   12/15/00
UC Business and Finance Bulletin G-28-Summary PDF Format
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State of California Contract Airfares
Instructions for Purchasing Airfare through UCLA Travel Center PDF Format 12/19/03
UCLA Travel Center Reservation Request Form   11/13/02
Travel Forms
* New Business Travel Accident Insurance *   11/21/07
Declaration of Missing Receipt PDF Modifiable 12/19/01
Domestic Travel Reimbursement Worksheet PDF Modifiable 4/15/04
Foreign Travel Reimbursement Worksheet PDF Modifiable 4/15/04
Form 5 Payment Request (Form) PDF Modifiable 12/8/03
Form 5 Payment Request (Instructions) PDF Format 12/8/03
Request for Travel Approval PDF Modifiable 11/13/02
Travel Advance Request (Form) PDF Modifiable 12/8/03
Travel Advance Request (Instructions) PDF Format 12/8/03
Web-Travel Expense Voucher
Online Travel Voucher  
-
Travel Vendor Number Request Form   9/5/01
Web-TEV Instructions PDF Format 3/31/05



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