Accounting Services & Controls   
 
 
  Home
 
 
 
  Administration  
 
  Accounts Payable  
 
  BARC  
 
  Computer Support  
 
  Extramural Funds Accounting  
 
  General Accounting  
 
  Payroll  
 
  Plant Fund Accounting  
 
  Travel  
 
 
 
 
  Office of the Controller

 
 
  Administrative Services

 
 
  Search  

  print this page   Print this page
   CONTACTS  |   FORMS & INFORMATION  |   LINKS  |   MEMOS  |   TRAINING & MANUALS   
Forms & Information of Accounting Services and Controls UCSB
Forms & Information
- Get the latest version of Acrobat Reader

Accounts Payable
Title Format Date
Form-5 Payment Requests & Instructions
Attached List Spreadsheet Web page 11/15/06  
Business Meeting & Entertainment Expense Reimbursement Forms and Information Web page 7/20/09  
Memberships: Form & Information Web page 6/01/00  
Miscellaneous Form 5 - Forms and Instructions Web page 1/11/01  
Special Handling Fees for Payment Processing Services -Instructions and Form Web page 6/01/07  
Miscellaneous Disbursements Forms, Helpful Lists & Charts
Cell Phone Examples (PPS) PDF Format 6/08/09  
Cell Phone Policy PDF Format 6/08/09  
Cell Phone Policy FAQ - as of 5/1/09 PDF Format 5/01/09  
Cell Phone Policy Information PDF Format 5/01/09  
Change Fund Policy and Application PDF Format 8/01/05  
Changing the Capitalization Threshold for Equipment PDF Format 6/25/04  
Declaration of Lost Check Form (Stop Payment Request) PDF Modifiable 1/31/09  
Declaration of Missing Evidence Form PDF Modifiable 5/13/03  
Department Mail Codes List PDF Format 10/07/03  
Object Code Listing PDF Format 1/14/09  
Petty Cash Fund Policy and Application PDF Format 8/10/05  
Petty Cash Reimbursement Request Form PDF Modifiable 11/01/02  
Pre/Post-Payment Invoice Change/Correction Request Form PDF Modifiable 6/24/03  
Request For Delivery Form PDF Modifiable 9/16/03  
Wire / Draft Information & Authorization Form PDF Modifiable 11/10/03  
Payroll and Non-Payroll Deposit Authorization Form PDF Modifiable 4/08/04  
Nonresident Alien Documentation & Guidance
Glacier Nomination Form PDF Format 3/12/09  
Nonresident Alien and International Visitor Information - Glacier Web page 3/19/08  
Payment Processing at UCSB - Classes & Guidance
Instructions for Accessing ALLN01 for Check Queries and Information PDF Format 12/12/03  
Payment Processing - Guidance PDF Format 11/14/03  
Payment Processing - Selected Topics PDF Format 11/24/03  
Sales/Use Tax & Audit Finding Web page 10/12/01  
Summary of Authorizations Required for Payment PDF Format 12/05/03  
Payments to Undergraduates
Student Resource Reporting Form PDF Format 6/24/09  
Student Resource Reporting Form Instructions PDF Format 7/23/09  
Vendor Information
Vendor Business Information Form (coming soon) Web page 12/01/06  
Vendor Guide Web page 12/01/06  
Vendor Payment Direct Deposit Authorization Form PDF Capable 12/01/06  


Administration
Title Format Date
Accounting Town Hall Summary 10/13/09 PDF Format 11/13/09  
Administrative Responsibilities Handbook PDF Format 7/24/01  
Annual Report of Finances and Philanthrophy Web page 6/07/03  
Holiday Furlough Schedule 2009-10 PDF Format 11/13/09  


Computer Support
Title Format Date
PPS - Access Request Form PDF Modifiable 5/17/07  
PPS - Employee Data Base (EDB) Instructions Web page 5/02/03  
PPS - Organizational Chart PDF Modifiable 12/03/07  
PPS - Post Authorization Notification (PAN) Instructions Web page 4/21/04  
PPS - Printer Setup Instructions PDF Format 12/30/08  
PPS - User's Guide PDF Format 11/04/05  
PPS - Web Logon and Navigation Instructions Web page 5/02/03  
PPS - Web Logon Page Web page 12/03/02  
PYLV01 Request for Access through Com-Plete Service Web page   


Extramural Fund Management
Title Format Date
Classes
Cost Accounting Standards Web page 8/18/97  
Cost Sharing Web page 8/21/97  
Miscellaneous Forms & Lists
Award Closeout Process PDF Format 5/01/08  
Close Memo PDF Modifiable 7/20/09  
Fund Number Block Assignment PDF Format 4/20/07  
IDC Rate Agreement (2003-06-23) PDF Format 6/12/03  
IDC Rate Agreement (2006-09-11) PDF Format 10/27/06  
Incoming (Non-Student) Wire Notification Form Web page 4/10/08  
Miscellaneous Form 5 - Forms and Instructions Web page 1/11/01  
Object Code Listing PDF Format 5/06/03  
Santa Barbara Disclosure Statement DS-2 PDF Format 10/26/06  
Signature Authorization Form PDF Modifiable 4/13/08  
Typical F&A Unallowable Object Codes PDF Format 4/05/05  
UFIN 120-Non-Payroll Adjustment Expenditure Request PDF Modifiable 3/01/02  
User Manuals
Changing the Capitalization Threshold for Equipment PDF Format 6/25/04  
Departmental Costing Guidelines PDF Format 5/30/97  
Personnel Activity Report (PAR) Web page 8/21/97  
Transfer of Expense User Manual PDF Format 4/27/09  
Transfer of Funds/Transfer of Soft Funds Manual PDF Format 5/05/08  


General Accounting
Title Format Date
Accounting Manual Web page 12/11/03  
Annual Report of Finances and Philanthrophy Web page 6/07/03  
Business and Finance Bulletins Web page 12/11/03  
Fiscal Closing Information (2008-09) PDF Format 5/21/09  
GASB 35 Depreciation Reporting PDF Format 12/18/07  
Incoming (Non-Student) Wire Notification Form Web page 4/10/08  
Intercampus Charge Form PDF Modifiable 12/11/08  
Object Code Listing PDF Format 1/14/09  
UFIN 120-Non-Payroll Adjustment Expenditure Request PDF Modifiable 3/01/02  


Payroll
Title Format Date
Direct Deposit Announcement PDF Format 9/24/09  
Payroll and Non-Payroll Deposit Authorization Form PDF Modifiable 4/08/04  
Benefits
Benefit Rate Table (Effective January 1, 2009) PDF Format 12/17/08  
Benefit Rate Table (Effective January 1, 2008) PDF Format 6/09/08  
Benefit Rate Table (Effective January 1, 2007) PDF Format 11/03/06  
Benefit Rate Table (Effective July 1, 2006) PDF Format 7/26/06  
Benefit Rate Table (Effective January 1, 2006) PDF Format 1/02/06  
Benefit Rate Table (Effective July 1, 2005) PDF Format 7/18/05  
Benefit Rate Table (Effective January 1, 2005) PDF Format 11/10/04  
Distribution of Payroll Expense
Mass transfer UPAY 774 PDF Format 3/17/08  
Payroll Expenditure Single Transfer (UPAY 773) PDF Format 5/19/08  
Tips & Information PDF Format 11/01/01  
Frequently Asked Questions
General Payroll - FAQ Web page   
Payroll Personnel System - Employment
Employment - Eligibility Verification (I-9) PDF Format   
Employment - New Employee I.D. Number Assignment PDF Modifiable 6/08/01  
Employment - New Hire and Rehire Instructions PDF Format 12/23/08  
Employment - New Hire Cover Sheet PDF Modifiable 8/15/08  
Employment - Online Earnings Statement - FAQ PDF Format 7/31/06  
Employment - Federal/State withholding allowance W-4 Form PDF Format 10/27/09  
Employment - Instructions - Changing Your Withholding Online (W-4) PDF Format 8/10/07  
Employment - Out-of-State Income Tax Withholding (UPAY 830) PDF Format 11/24/03  
Employment - International Employee (Glacier) PDF Format 8/31/09  
Employment - PreTax Transportation Enrollment or Cancellation Form (Opt-Out) PDF Modifiable 3/20/05  
Employment - Separation - 72 Hour Wage Rule - FAQ PDF Format 5/31/01  
Employment - Separation - Department Separating Employee Checklist PDF Format 2/18/07  
Employment - Separation - Separation Payment Form PDF Modifiable 6/05/09  
Employment - State Oath of Allegiance, Patent Policy & Patent Acknowledgment (UPAY 585) PDF Format   
Payroll Personnel System - Leave Reporting
Leave Reporting - Financial Leave Reporting - FAQ PDF Modifiable 9/28/04  
Leave Reporting - Prorate Leave Usage PDF Format 5/26/05  
Leave Reporting - PYLV - Access Request through Com-Plete Service Web page   
Leave Reporting - PYLV - Instructions PDF Format 8/18/07  
Leave Reporting - PYLV - Leave Reporting Help PDF Format 6/07/05  
Payroll Personnel System - Online Time Report
Time Reporting - Online Time Reporting Payroll Calendar July - December 2009 PDF Format 10/07/09  
Time Reporting - Online Time Reporting Payroll Calendar January - June 2009 PDF Format 12/16/08  
Time Reporting - Online Time Reporting Payroll Calendar July - December 2008 PDF Format 6/27/08  
Time Reporting - Online Time Reporting Payroll Calendar January - June 2008 PDF Format 12/19/07  
Time Reporting - Online Time Reporting Payroll Calendar July - December 2007 PDF Format 5/15/07  
Time Reporting - Exempt vs. Nonexempt Status - FLSA and Overtime Web page 11/18/05  
Payroll Personnel System (PPS)
Direct Deposit - Instructions for Changing Direct Deposit Notification PDF Format 10/26/06  
Payroll Personnel System (PPS) - Help
Using PPS - PPS Cell Phone Examples PDF Format 6/08/09  
Using PPS - Access Request Form PDF Format 5/17/07  
Using PPS - Employee Database (EDB) Instructions Web page 5/02/03  
Using PPS - Hints and Reminders PDF Format 6/01/99  
Using PPS - Post Authorization Notification (PAN) Enhancements PDF Modifiable 3/20/05  
Using PPS - Post Authorization Notification (PAN) Instructions Web page 5/02/03  
Using PPS - PPS Organization Plan PDF Modifiable 12/03/07  
Using PPS - Printer Setup Instructions PDF Format 12/30/08  
Using PPS - User's Guide PDF Format 11/04/05  
Using PPS - Web Logon and Basic Navigation Instructions Web page 5/02/03  
Using PPS - Web Logon Page Web page 12/03/02  


Travel
Title Format Date
Corporate Travel Card
Application PDF Modifiable 2/22/06  
User's Guide Web page 6/01/01  
Foreign Visitors
Certification of Academic Activity Form PDF Format   
Declaration of Immigration Status by Non-U.S. Citizens PDF Format 3/04/08  
Statement of Citizenship Form PDF Format   
Taxation of Nonresident Aliens Information Web page 5/01/01  
Orbitz For Business Quick Reference Guide
User Guide for Arranger PDF Format 12/18/08  
User Guide for Traveler PDF Format 12/18/08  
Policy & Procedures
Travel Less than 24 Hours PDF Format 8/07/08  
UC Business and Finance Bulletin G-13 - Policy and Regulations Governing Moving and Relocation Web page 1/01/01  
UC Business and Finance Bulletin G-28 - Policy and Regulations Governing Travel Web page 12/15/00  
UC Business and Finance Bulletin G-28-Summary PDF Format   
State of California Contract Airfares
2009-10 YCAL City Pair List PDF Format 10/02/09  
Instructions for Purchasing Airfare through UCLA Travel Center PDF Format 12/19/03  
UCLA Travel Center Reservation Request Form Web page 11/13/02  
Travel Forms
Declaration of Missing Receipt PDF Modifiable 12/19/01  
Domestic Travel Reimbursement Worksheet PDF Modifiable 4/15/04  
Foreign Travel Reimbursement Worksheet PDF Modifiable 4/15/04  
Form 5 Payment Request (Form) PDF Modifiable 12/08/03  
Form 5 Payment Request (Instructions) PDF Format 12/08/03  
Request for Travel Approval PDF Modifiable 11/13/02  
Travel Advance Request (Form) PDF Modifiable 12/08/03  
Travel Advance Request (Instructions) PDF Format 12/08/03  
* New Business Travel Accident Insurance * Web page 11/21/07  
Web-Travel Expense Voucher
Online Travel Voucher Web page   
Travel Vendor Number Request Form Web page 9/05/01  
Web-TEV Instructions PDF Format 3/31/05  



  [ Home | Contacts | Forms & Information | Links | Memos | Training & Manuals ]  


For further questions or comments, please email
Site maintained by Accounting Services & Controls, University of California, Santa Barbara.