| To: |
Campus Community
|
| From: |
Jim Corkill, Director, Accounting Services & Controls
|
| Date: |
7/31/06
|
| Subject: |
Travel Packages Purchased from Internet Vendors
|
Our campus and others in the system, have seen an increase in the use by
travelers of Internet sites to purchase vacation packages for
University-related business trips. When the vendor invoice for such
packages is submitted for reimbursement, however, the traveler is unable to
provide appropriate documentation because charges are not itemized and
neither the Internet vendor, nor the hotel itself is able to provide a
breakdown of charges. As a result, the possibility exists the package
could include other services, such as tickets to shows, etc, that are not
reimbursable under University policy and Internal Revenue Service
regulations. The lack of proper documentation also impedes our ability to track
travel-related spending by category and defeats the purpose of the
strategic sourcing program.
The Office of the President has recently made a determination that travel
packages purchased on the internet, for University-related business trips
would not be allowed for reimbursement to the traveler unless there is
sufficient itemized documentation. Business and Finance Bulletin G-28,
Policy on Regulations Governing Travel, will soon be revised to reflect
this change. If you have any questions, please contact Asger Pedersen at x3919 or
asger.pedersen@accounting.ucsb.edu.
|
Print this page